Event Details Submission Form

Please complete and submit this form with information about your event.

If you have any queries about this form feel free to contact the Venue to discuss. Please note we cannot issue your contract or put your event on-sale without this form.

Company Details

Company Name(Required)

Legal trading name required

Address(Required)

Street Address Address Line 2 City County / State / Region ZIP / Postal Code Country

VAT registration number (if applicable)

Phone(Required)

Event Contacts

Main Contact (Event Planning): Name(Required)

First Last

Main Contact (Event Planning): Email(Required)

Main Contact (Event Planning): Phone(Required)

Main Contact (Event Day): Name(Required)

First Last

Main Contact (Event Day): Email(Required)

Main Contact (Event Day): Phone(Required)

Number of Performers / Musicians / Presenters(Required)

Number of Crew / Technicians / Backstage Staff(Required)

Select all applicable additional contacts:(Required)

Producer

Director

Production / Stage Manager

Technical

Marketing

Names of Performers / Musicians / Presenters

Names of Crew / Technicians / Backstage Staff

Other

None

Producer Name

First Last

Producer Email

Producer Phone

Director Name

First Last

Director Email

Director Phone

Production / Stage Manager Name

First Last

Production / Stage Manager Email

Production / Stage Manager Phone

Technical Contact Name

First Last

Technical Contact Email

Technical Contact Phone

Marketing Contact Name

First Last

Marketing Contact Email

Marketing Contact Phone

Please let us know if there are any other contacts we should be aware of

This could include admin, education, outreach, etc. Please include names of performers and crew/tech staffing if these are confirmed.

Event Details

Event Venue(Required)

Type of Event(Required)

Event Title(Required)

This is how your event title will appear on our website and box office

Event Date(s)(Required)

Please include event start time(s), if known

Event Date(s) (Spoken Word)(Required)

Please note unless otherwise agreed event start time will be 8pm. An open mic session will be run in the CW foyer prior to the event

Event Date(s) (Family Show)(Required)

Please note that our standard family show start times are 1pm and 3pm, or 2pm and 4pm, and should be agreed as part of confirmation of show

Event Date(s) (Music Gig / Concert)(Required)

Unless otherwise stated at point of agreement, as standard our gigs start at 8pm with doors at 7.30pm

Do you have a support act?(Required)

Yes, I have a support act and am covering the cost myself / through my band

Yes, I have a support act and the additional fee has been agreed with the Head of Creative Programming

No, I do not have a support act

This is still unconfirmed

As standard unless you have agreed an additional fee for a support artist with the Head of Creative Programmes we expect bands/musicians to source and cover the cost of their own support act.

Event Running Time(Required)

Excluding interval

Interval Time (if applicable)

Interval Duration (if applicable)

Unless otherwise agreed, ticket prices will be £10.00 (standard) / £8.00 (concession)(Required)

I agree

I would like to discuss this further

Please let us know if this show:(Required)

is a new production

has been performed / toured previously

is a work in progress

Other (please specify below)

Does your show involve any of the following:(Required)

Live Music

Recorded Music

Filming or photography

Pre / Post show events

None of the above

Please provide further information on your selected show requirements(Required)

Please state whether the music you're using is:(Required)

Original Music

Live Classical Music

Not Original / Other (you will be required to fill in a PRS form)

Will your show have any of the following accessibility measures:(Required)

BSL / Captioned performance

Audio Description

Touch Tours

Pre / Post show talks or workshop activity

Relaxed performances

Other

None of the above

Please note that we already have a relaxed approach to all performances and audience experience throughout the building

Please specify which performances this applies to, and what this entails(Required)

Please also include details of who is managing these activities / events, if different to your listed main contact

Do any of your company, artists, crew, or staff require any additional support / access?(Required)

Yes

For example: correspondence in a different colour, size or format, extra time to digest written information, a breakout quiet space, etc.

Please provide more details on any access requirements(Required)

The Venue will allow latecomers entry after the start of the show as standard. Please state whether this presents an issue to your event(Required)

I understand, and agree to the Venue's latecomer policy

I require a different latecomer policy

Please note that this cannot be changed after contracting

Please state your requested Latecomer policy(Required)

Marketing Details

Please note, the more marketing information, content and images you provide us with the better we can sell your event to our audiences. This form represents the minimum information we require but if you do have further content please send it over to marketing@thealbany.org.uk with your event title in the subject line

Do you have your final marketing details ready to submit?(Required)

Yes

If you have your marketing materials saved in a separate show pack, please email this to the Venue

Please state which date you will have your final marketing details confirmed by:(Required)

Do you have any of the following marketing information confirmed?(Required)

Brochure & website copy

Production credit

Online marketing assets (website, socials, etc.)

Image for the website

Age guidance & content warnings

Merchandise, networks, & touring information

None of the above

Short copy for brochure(Required)

100 word maximum

Intro web copy(Required)

(e.g. for web link or social media) 20 words max

Long copy for web page(Required)

This will appear on the Venue website

Key sales and marketing messages(Required)

Crediting(Required)

e.g. 'XX' presents...

Please select which online marketing assets you have:(Required)

Website

Youtube / Trailer link

Facebook page

Twitter Handle and/or Event Hashtag

Instagram Handle

Any other web or social media links

Company Website LInk

Youtube / Trailer link

Facebook page

Twitter Handle and/or Event Hashtag

Instagram Handle

Any other web or social media links

Please confirm that you will send a high-quality image with no text to the Venue for use on the website(Required)

I agree

I don't have an image ready yet

Please include any photo credit information in your email

Age Guidance(Required)

Ex. ages 5 and up; 12+

Does your event require any content warnings?(Required)

Haze or smoke

Gunfire

Pyrotechnics

Nudity

Strong language

Other

None of the above

These will need to be approved by the Venue prior to being confirmed.

Please provide further information on your required content warnings:

Do any of the following apply to your event?(Required)

Will you be selling programmes?

Will you be selling merchandise?

Do you already have links to any local, regional, or online groups or networks that we could reach out to?

Are you touring or planning on touring elsewhere in London?

Anything else you would like to make us aware of?

None of the above

Please provide further information on your selection:

If you selected merchandise, please specify: What is the merchandise? When will it be delivered? Who will sell it? Please be aware there is a £50 charge for our staff to sell your merchandise.

Technical Details

Please note that we cannot guarantee we will be able to meet requests above and beyond those listed in the venue tech spec. Our technical team will be in touch after you have submitted this form. If you are planning to supply any of your own equipment this must be PAT tested and meet standard safety regulations.

Do you have a seperate tech spec for your show, which includes details on lighting, sound, set design, and any all other technical requirements?(Required)

Yes

Please send your tech spec directly to the Venue(Required)

I agree

Lighting requirements(Required)

Sound requirements(Required)

Video, projection, and/or other AV requirements(Required)

Set design & props details(Required)

Please give as much detail of set, furniture etc as possible

Storage space (if required)(Required)

Please note that we cannot guarantee we will be able to meet requests above and beyond those listed in the venue tech spec.

Please confirm that you will provide the venue with the following:(Required)

A high-quality image (for use on the website)

A completed risk assessment

A copy of the company's public liability insurance

Thank you for your email. Confirmation of your submission will be sent to the MAIN CONTACT (Event Planning). Please ensure this information has been entered correctly; if these are not your contact details, please ensure that you have permission to submit these details. Please note that by submitting this form you will be creating an account with us, and you may receive an automated confirmation email from our Box Office system, Spektrix, to this effect.