Hires Booking Form

Please complete and submit this form with information about your hires request.

Please note that this form constitutes a request for room booking only, and does not guarantee availability. Bookings should not be considered confirmed until you have received confirmation from the Hires team and full payment has been made.

Personal details

Name(Required)

First Last

Organisation

Charity number (if applicable)

Address(Required)

Street Address City Postal code Country

Email(Required)

Phone(Required)

Booking details

All booking times requested and agreed upon are strict. You will not be permitted to enter your booked space early or permitted to stay later without incurring additional fees.

Venue(Required)

the Albany

Deptford Lounge

First Date Request

Room/space (Albany)(Required)

Please be aware that we are maintaining socially-distanced capacities in our meeting rooms at this time.

Room/space (Deptford Lounge)(Required)

Room/space (Canada Water)(Required)

Please be aware that 1m+ social distance must be adhered to at all times in this venue.

Requested Date(Required)

Hire start time(Required)

Hire finish time(Required)

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Date til

Number of Attendees(Required)

Do you have another booking request?

Yes

Second Date Request (optional)

If you have more than two requests, please outline details in the 'Type of Activity' box below.

Room/space (Albany)

Room/space (Deptford Lounge)

Room/space (Canada Water)

Requested Date

Hire start time

Hire finish time

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Date til

Number of Attendees

Do you have another booking request?

Yes

Additional Booking Requests

Please list all additional booking requests below

Booking Activity Details

Title of your Booking

This is how the venue will refer to and reference your booking. For example, 'Albany Hires Team Meeting', or 'Ella's Dance Class'.

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[NO LONGER IN USE] Type of Activity

Please note that singing, dancing or other loud activities are not permitted unless specifically discussed when making your booking.

Type of Activity

Please note that singing, dancing or other loud activities are not permitted unless specifically discussed when making your booking.

Will your booking activity include any of the following:(Required)

Raised voices, live music (including singing), or amplification of any kind?

Filming, photography, or any other equipment?

Sports, dance, or physical activity?

Activity for children, young people, or vulnerable people?

Activity of a religious or political nature?

A public audience or ticketed event?

None of the above

Please provide further information on the type of activity taking place

Please confirm you have read the safegaurding policy in our booking terms and conditions (below)(Required)

I have read and understand the terms and conditions, and confirm I have appropriate safeguarding measures in place

I do not understand the safeguarding policy and require further assistance

Please provide details of any equipment you will be looking to bring on site (musical instruments, cameras, etc.)(Required)

Please note that all electrical equipment that is brought on site must be PAT tested and declared at the point of booking.

Room Requirements

Desired Room set up (Albany Meeting Rooms)

Boardroom or U-shape (tables with chairs facing each other)

Rows of Chairs (no tables, chairs facing forward)

Circle of Chairs (no tables, chairs facing each other)

Classroom Set-up (tables and chairs facing forward)

Clear Space (no tables or chairs)

Other

Please be aware that unused chairs and tables may be stored at the side of the room.

Desired room set up (Deptford Lounge Meeting Rooms)

Boardroom or U-shape (tables with chairs facing each other)

Rows of Chairs (no tables, chairs facing forward)

Circle of Chairs (no tables, chairs facing each other)

Classroom Set-up (tables and chairs facing forward)

Clear Space (no tables or chairs)

Other

Please be aware that unused chairs and tables will be stored at the side of the room.

Desired room set up (Deptford Lounge Large Indoor Spaces)

Clear Space (no tables or chairs)

Rows of Chairs (no tables, chairs facing forward)

Circle of Chairs (no tables, chairs facing each other)

Other

Desired room set up (Deptford Lounge Ballcourt)

Clear Space (no equipment in place)

Clear Space with Football goals

Clear Space with Basketball hoops

Other

Desired room set up (Deptford Lounge Food Science Room)

Tables Fixed in place (no chairs)

Tables Fixed in place (with chairs)

Other

Desired room set up (Deptford Lounge Music Room)

Clear Space (no tables or chairs)

Rows of Chairs (no tables, chairs facing forward)

Circle of Chairs (no tables, chairs facing each other)

Other

Desired room set up (Canada Water Meeting Rooms)

Boardroom or U-shape (tables with chairs facing each other)

Rows of Chairs (no tables, chairs facing forward)

Circle of Chairs (no tables, chairs facing each other)

Classroom Set-up (tables and chairs facing forward)

Clear Space (no tables or chairs)

Other

Please be aware that unused chairs and tables may be stored at the side of the room.

Please enter details of your desired room / space set-up

Do you have any AV or technical requirements? (Canada Water Meeting Rooms)

Projector & Screen - £0.00

Laptop (to connect to projector) - £0.00

Flipchart & Markers - £0.00

Other

Laptop connection via VGA or HDMI cable; We are unable to support MACs.

Do you have any AV or technical requirements? (Canada Water Theatre)

Portable PA - £20.00

Other

Additional technical requests may incur additional costs.

Do you have any AV or technical requirements? (Canada Water Meeting Room 4)

Flipchart & Markers - £0.00

Other

No projector available in this space.

Do you have any AV or technical requirements? (Deptford Lounge Meeting Rooms)

46”LCD widescreen (portable) - £10.00

Filpchart & Markers - £5.00

Laptop - £10.00

Other

Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.

Do you have any AV or technical requirements? (Deptford Lounge Meeting Rooms)

Interactive Whiteboard (with projector) - £0.00

46”LCD widescreen (portable) - £10.00

Filpchart & Markers - £5.00

Laptop - £10.00

Other

Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.

Do you have any AV or technical requirements? (Deptford Lounge Large Spaces)

46”LCD widescreen (portable) - £10.00

Projector & Screen (portable) - £20.00

Filpchart & Markers - £5.00

Laptop - £10.00

Mobile PA system - £10.00

Other

Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.

Do you have any AV or technical requirements? (Deptford Lounge Main Hall)

Main Hall Projector & PA System - £0.00

Filpchart & Markers - £5.00

Laptop - £10.00

Other

Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.

Do you have any AV or technical requirements? (Albany Meeting Rooms)

Portable Projector - £20.00

Filpchart & Markers - £5.00

Other

None of the above

Do you have any AV or technical requirements? (Albany Red Room)

Red Room Projector - £20.00

Portable PA - £20.00

Filpchart & Markers - £5.00

Other

Do you have any AV or technical requirements? (Albany Studio)

Portable Projector - £20.00

Portable PA - £20.00

Filpchart & Markers - £5.00

Other

Please describe your additional technical requirements:

Please note that additional technical requirements or use of equipment may be subject to additional costs.

Do you have any catering requirements?

Yes

Please enter the details of your catering request here

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COVID-19

Please let us know how your booking is in line with current guidelines on permitted / restricted activity due to COVID-19. Please make reference to your sector-specific guidance as appropriate.

How did you hear about Bookings at the Albany and Deptford Lounge?

Terms and Conditions

Please read our full terms and conditions

I (the booker):(Required)

Have provided accurate information with regards to my booking activity and request.

Understand that I am responsible for ensuring my booking activity adheres to all relevant government guidelines and COVID-secure best practice, both for myself and all booking attendees.

Understand and agree to comply with all safety measures laid out by the Venue.

Understand that my booking should not be considered confirmed until full payment has been received by the Venue.

Understand that confirmation of my booking(s) means acceptance of these terms and conditions, above.

Thank you for your booking form. We aim to respond to all enquiries within 48 hours, though may take slightly longer during peak times.

If you have not received a response to your enquiry within the first 3 working days please feel free to contact us at hires@thealbany.org.uk.

Please note that by submitting this form you will be creating an account with us, and you may receive an automated confirmation email from our Box Office system, Spektrix, to this effect.