Hires Booking Form Please complete and submit this form with information about your hires request. Hires booking form Please note that this form constitutes a request for room booking only, and does not guarantee availability. Bookings should not be considered confirmed until you have received confirmation from the Hires team and full payment has been made.Personal detailsName(Required) First Last OrganisationCharity number (if applicable)Address(Required) Street Address City Postal code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Email(Required) Phone(Required)Booking detailsAll booking times requested and agreed upon are strict. You will not be permitted to enter your booked space early or permitted to stay later without incurring additional fees. Venue(Required) the Albany Deptford Lounge First Date RequestRoom/space (Albany)(Required)Albany - Red RoomAlbany - Orange RoomAlbany - Blue RoomAlbany - Yellow RoomAlbany - StudioAlbany - TheatreAlbany - Rehearsal RoomAlbany - OtherRoom/space (Deptford Lounge)(Required)Deptford Lounge - Meeting Room 3Deptford Lounge - Meeting Room 4Deptford Lounge - Meeting Room 5Deptford Lounge - Meeting Room 6Deptford Lounge - Meeting Room 7Deptford Lounge - Food Sciences RoomDeptford Lounge - Music RoomDeptford Lounge - Terrace RoomDeptford Lounge - StudioDeptford Lounge - Main HallDeptford Lounge - Ballcourt (outdoors)Deptford Lounge - OtherRoom/space (Canada Water)(Required)Canada Water - Meeting Room 1Canada Water - Meeting Room 2Canada Water - Meeting Rooms 1&2 (combined)Canada Water - Meeting Room 3Canada Water - Meeting Room 4Canada Water - Meeting Room 5Canada Water - Meeting Room 6Canada Water - Meeting Room 5&6 (combined)Canada Water - TheatreCanada Water - OtherPlease be aware that 1m+ social distance must be adhered to at all times in this venue.Requested Date(Required) DD slash MM slash YYYY Hire start time(Required) Hours : Minutes Hire finish time(Required) Hours : Minutes This field is hidden when viewing the formDate til DD slash MM slash YYYY Number of Attendees(Required)Do you have another booking request? Yes Second Date Request (optional)If you have more than two requests, please outline details in the 'Type of Activity' box below.Room/space (Albany)Albany - Red RoomAlbany - Orange RoomAlbany - Blue RoomAlbany - Yellow RoomAlbany - Purple RoomAlbany - StudioAlbany - Rehearsal RoomAlbany - OtherRoom/space (Deptford Lounge)Deptford Lounge - Meeting Room 3Deptford Lounge - Meeting Room 4Deptford Lounge - Meeting Room 5Deptford Lounge - Meeting Room 6Deptford Lounge - Meeting Room 7Deptford Lounge - Food Sciences RoomDeptford Lounge - Music RoomDeptford Lounge - Terrace RoomDeptford Lounge - StudioDeptford Lounge - Main HallDeptford Lounge - Ballcourt (outdoors)Deptford Lounge - OtherRoom/space (Canada Water)Canada Water - Meeting Room 1Canada Water - Meeting Room 2Canada Water - Meeting Rooms 1&2 (combined)Canada Water - Meeting Room 3Canada Water - Meeting Room 4Canada Water - Meeting Room 5Canada Water - Meeting Room 6Canada Water - Meeting Room 5&6 (combined)Canada Water - TheatreCanada Water - OtherRequested Date DD slash MM slash YYYY Hire start time Hours : Minutes AM PM AM/PM Hire finish time Hours : Minutes AM PM AM/PM This field is hidden when viewing the formDate til DD slash MM slash YYYY Number of AttendeesDo you have another booking request? Yes Additional Booking RequestsPlease list all additional booking requests belowBooking Activity DetailsTitle of your BookingThis is how the venue will refer to and reference your booking. For example, 'Albany Hires Team Meeting', or 'Ella's Dance Class'.This field is hidden when viewing the form[NO LONGER IN USE] Type of ActivityPlease note that singing, dancing or other loud activities are not permitted unless specifically discussed when making your booking.Type of ActivityMeeting (Business)Meeting (Community)Class or Tutoring (education)Training or Workshop (seated)Training or Workshop (movement-based)Interviews or AuditionsRehearsalFilming or PhotographySports, Exercise, or Physical ActivityOtherPlease note that singing, dancing or other loud activities are not permitted unless specifically discussed when making your booking.Will your booking activity include any of the following:(Required) Raised voices, live music (including singing), or amplification of any kind? Filming, photography, or any other equipment? Sports, dance, or physical activity? Activity for children, young people, or vulnerable people? Activity of a religious or political nature? A public audience or ticketed event? None of the above Please provide further information on the type of activity taking placePlease confirm you have read the safegaurding policy in our booking terms and conditions (below)(Required) I have read and understand the terms and conditions, and confirm I have appropriate safeguarding measures in place I do not understand the safeguarding policy and require further assistance Please provide details of any equipment you will be looking to bring on site (musical instruments, cameras, etc.)(Required)Please note that all electrical equipment that is brought on site must be PAT tested and declared at the point of booking.Room RequirementsDesired Room set up (Albany Meeting Rooms) Boardroom or U-shape (tables with chairs facing each other) Rows of Chairs (no tables, chairs facing forward) Circle of Chairs (no tables, chairs facing each other) Classroom Set-up (tables and chairs facing forward) Clear Space (no tables or chairs) Other Please be aware that unused chairs and tables may be stored at the side of the room.Desired room set up (Deptford Lounge Meeting Rooms) Boardroom or U-shape (tables with chairs facing each other) Rows of Chairs (no tables, chairs facing forward) Circle of Chairs (no tables, chairs facing each other) Classroom Set-up (tables and chairs facing forward) Clear Space (no tables or chairs) Other Please be aware that unused chairs and tables will be stored at the side of the room.Desired room set up (Deptford Lounge Large Indoor Spaces) Clear Space (no tables or chairs) Rows of Chairs (no tables, chairs facing forward) Circle of Chairs (no tables, chairs facing each other) Other Desired room set up (Deptford Lounge Ballcourt) Clear Space (no equipment in place) Clear Space with Football goals Clear Space with Basketball hoops Other Desired room set up (Deptford Lounge Food Science Room) Tables Fixed in place (no chairs) Tables Fixed in place (with chairs) Other Desired room set up (Deptford Lounge Music Room) Clear Space (no tables or chairs) Rows of Chairs (no tables, chairs facing forward) Circle of Chairs (no tables, chairs facing each other) Other Desired room set up (Canada Water Meeting Rooms) Boardroom or U-shape (tables with chairs facing each other) Rows of Chairs (no tables, chairs facing forward) Circle of Chairs (no tables, chairs facing each other) Classroom Set-up (tables and chairs facing forward) Clear Space (no tables or chairs) Other Please be aware that unused chairs and tables may be stored at the side of the room.Please enter details of your desired room / space set-upDo you have any AV or technical requirements? (Canada Water Meeting Rooms) Projector & Screen - £0.00 Laptop (to connect to projector) - £0.00 Flipchart & Markers - £0.00 Other Laptop connection via VGA or HDMI cable; We are unable to support MACs.Do you have any AV or technical requirements? (Canada Water Theatre) Portable PA - £20.00 Other Additional technical requests may incur additional costs.Do you have any AV or technical requirements? (Canada Water Meeting Room 4) Flipchart & Markers - £0.00 Other No projector available in this space.Do you have any AV or technical requirements? (Deptford Lounge Meeting Rooms) 46”LCD widescreen (portable) - £10.00 Filpchart & Markers - £5.00 Laptop - £10.00 Other Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.Do you have any AV or technical requirements? (Deptford Lounge Meeting Rooms) Interactive Whiteboard (with projector) - £0.00 46”LCD widescreen (portable) - £10.00 Filpchart & Markers - £5.00 Laptop - £10.00 Other Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.Do you have any AV or technical requirements? (Deptford Lounge Large Spaces) 46”LCD widescreen (portable) - £10.00 Projector & Screen (portable) - £20.00 Filpchart & Markers - £5.00 Laptop - £10.00 Mobile PA system - £10.00 Other Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.Do you have any AV or technical requirements? (Deptford Lounge Main Hall) Main Hall Projector & PA System - £0.00 Filpchart & Markers - £5.00 Laptop - £10.00 Other Laptop connection via VGA cable as default; Please indicate in the text box below if you require a HDMI cable connection; We are unable to support MACs.Do you have any AV or technical requirements? (Albany Meeting Rooms) Mobile TV - £30.00 Filpchart & Markers - £6.00 Other None of the above Do you have any AV or technical requirements? (Albany Red Room) Mobile TV - £30.00 Portable PA - £24.00 Filpchart & Markers - £6.00 Other Do you have any AV or technical requirements? (Albany Studio) Mobile TV - £30.00 Portable PA - £24.00 Filpchart & Markers - £6.00 Other Please describe your additional technical requirements:Please note that additional technical requirements or use of equipment may be subject to additional costs.Do you have any catering requirements? Yes No Please enter the details of your catering request hereThis field is hidden when viewing the formCOVID-19Please let us know how your booking is in line with current guidelines on permitted / restricted activity due to COVID-19. Please make reference to your sector-specific guidance as appropriate.How did you hear about Bookings at the Albany and Deptford Lounge?Terms and ConditionsPlease read our full terms and conditionsI (the booker):(Required) Have provided accurate information with regards to my booking activity and request. Understand that I am responsible for ensuring my booking activity adheres to all relevant government guidelines and COVID-secure best practice, both for myself and all booking attendees. Understand and agree to comply with all safety measures laid out by the Venue. Understand that my booking should not be considered confirmed until full payment has been received by the Venue. Understand that confirmation of my booking(s) means acceptance of these terms and conditions, above. Select AllConsent(Required) I agree to the privacy policy.Consent I agree to the Canada Water data sharing policy.The Albany will stop managing Canada Water Room and Theatre bookings from April 2023. By ticking this box you agree to share your name and contact details with Southwark Council and relevant third-parties that are appointed to manage room and theatre hire from April 2023 onwards. Find Southwark Council's privacy policy here: https://www.southwark.gov.uk/terms-and-disclaimer/corporate-data-privacy-noticeThank you for your booking form. We aim to respond to all enquiries within 48 hours, though may take slightly longer during peak times. If you have not received a response to your enquiry within the first 3 working days please feel free to contact us at hires@thealbany.org.uk. Please note that by submitting this form you will be creating an account with us, and you may receive an automated confirmation email from our Box Office system, Spektrix, to this effect.
